The time it takes to obtain a New York Certificate of Authority varies significantly depending on which of the two primary certificates you are applying for and your submission method. The quickest processing times are typically available through online filing and expedited services.
Sales Tax Certificate of Authority (DTF)
The Sales Tax Certificate of Authority is issued by the New York State Department of Taxation and Finance (DTF) and is required for any vendor making taxable sales in New York.
| Submission Method | Estimated Processing Time |
| Online Filing (Recommended) | 3 to 5 business days |
| Mail/Paper Filing | 4 to 6 weeks |
Applying online through the New York Business Express portal streamlines the application (Form DTF-17), allowing for quick verification and reducing manual processing time. Once approved, the official certificate (Form ST-105) will be mailed to you.
The DTF recommends that businesses apply for their Sales Tax Certificate of Authority at least 20 days before they plan to begin making taxable sales to ensure the certificate is in hand and avoid penalties for non-compliance.
Application for Authority (Foreign Entities)
For an out-of-state LLC or corporation seeking permission to transact business in New York (known as “foreign qualification”), the Application for Authority is filed with the New York Department of State (DOS). Processing times are longer, but the DOS offers paid expedited options.
Standard Processing (Mail/Fax)
Standard processing for the Application for Authority is generally slow and can take 2 to 4 weeks (and sometimes longer) from the date of receipt, depending on the current volume of applications.
Expedited Processing Options (Recommended)
To expedite the process and secure your authority quickly, the DOS offers several time-sensitive options for an additional fee:
| Expedited Service Level | Additional Fee | Processing Time after Receipt |
| 24-Hour Processing | $25 | Within 24 hours (of receipt) |
| Same-Day Processing | $75 | On the same business day (must be submitted by 12:00 PM) |
| 2-Hour Processing | $150 | Within 2 hours (must be hand-delivered or faxed by 2:30 PM) |
If you’re registering for a New York Sales Tax Certificate of Authority or filing an Application for Authority as an out-of-state entity, Dimov NYC CPA can handle the paperwork, choose the right expedited option, and help you stay fully compliant with New York DTF and DOS rules. Reach out to our dedicated team today.
